Our services
Three services. Each one designed for a specific part of grant finance.
We don't offer a single catch-all package. Most institutions find that one or two of these services covers exactly what they need — and that's perfectly fine.
Back to homeWhat we offer
Focused where it matters most.
Grant finance has three distinct areas that tend to create problems when they're not handled carefully: tracking how money is spent against each award, preparing the reports funders require, and making sure costs are eligible before they're claimed.
We offer a dedicated service for each. They can be used individually or in combination — whichever reflects what your institution actually needs.
Service 01
Grant Bookkeeping & Spend Tracking
$380 USD / month
Careful tracking of spend against each award, kept tidy throughout the project so reporting to funders is straightforward and accurate when the time comes. Suited to research teams and institutions managing several grants at once.
Each award tracked in its own ledger — no mixed accounts
Monthly reconciliation with clear spend-vs-budget position
Costs coded correctly to the right award from the start
Flags raised promptly when anything needs attention
Service 02
Funder Reporting Preparation
$320 USD / report cycle
Preparation of the financial reports funders require, presented clearly and submitted on schedule so relationships stay on solid ground. Designed for projects that want this recurring task handled dependably — not assembled under pressure each time it's due.
Reports prepared in the format each funder requires
Submitted ahead of the deadline — with time to review
Figures reconciled against underlying records before submission
Works as a standalone service or alongside bookkeeping
Service 03
Eligible Cost & Compliance Review
$560 USD
A supportive review of cost eligibility and compliance against grant conditions, with plain guidance on anything that needs tidying up. We focus on getting things right and keeping the team comfortable — not creating alarm where calm attention will do.
Full review of cost coding against your award conditions
Plain-language summary of findings — no unnecessary alarm
Practical guidance on anything that needs correcting
Useful at any stage — mid-project, pre-report, or pre-audit
Using more than one
How the services work together
Each service stands on its own — but they're designed to complement each other. A few common combinations:
Bookkeeping + Reporting
The most common pairing. Spend is tracked carefully month to month, so when report time comes, the figures are already in order. No scramble, no reconstruction.
Compliance Review + Reporting
Useful when an institution has existing bookkeeping in place but wants assurance that costs are eligible before a report is prepared and submitted.
All three together
For institutions that want the full grant finance cycle handled — tracking, compliance, and reporting — under one arrangement. Suited to teams without dedicated finance staff.
Transparent pricing
Clear fees, no surprises
Grant Bookkeeping
$380
per month
Ongoing monthly service. Covers all active awards. Reviewed together at the start of each engagement.
Learn moreFunder Reporting
$320
per report cycle
Per reporting cycle, per award. Covers preparation, reconciliation, and submission support. Frequency depends on your funder's schedule.
Learn moreCompliance Review
$560
per review
A single engagement covering your active award(s). Scope agreed at the outset. Can be repeated at key project milestones.
Learn moreAll fees in USD. For institutions with larger award portfolios or specific requirements, we're happy to discuss an arrangement that fits. Get in touch to start that conversation.
Who we work with
Research teams and institutions of various sizes
Small research teams without dedicated finance staff
Where grant finance currently falls to a researcher or administrator who has other primary responsibilities.
Institutions with in-house finance but no grant specialism
Where general bookkeeping is well-handled but grant-specific requirements create a gap in expertise.
Growing portfolios with multiple concurrent awards
Where managing several grants simultaneously has outgrown the previous approach.
Projects approaching a reporting deadline or audit
Where one-off support — a compliance review or report preparation — would provide assurance at a key moment.
Getting started
Starting is straightforward.
We don't require a lengthy onboarding process before we can be useful. A short conversation about your awards and what you need is usually enough to get started.
Get in touch
Drop us a message with a brief description of your institution and what you're managing. No forms, no formality.
Short conversation
We'll have a brief call to understand your awards and discuss which service or combination would be most useful.
We begin
Once we've agreed the scope, we review your award documents and set up the tracking structure. From there, the work runs quietly in the background.
Ready when you are
Not sure which service fits? We can help work that out.
A short conversation about your current situation is often all it takes to identify where specialist support would make a real difference. There's no obligation on either side.
Get in touch